- Pursuing public interest litigationforpeople who have suffered human rights violations – especially people living with HIV or affected by health issues –using KELIN staff and a network of probono lawyers.
- Training health professionals, lawyers, community workers and people living with HIV about the rights-based approach to providing services and building capacity for implementation.
- Engaging in advocacy campaigns that promote awareness of human rights issues with government agencies, organizations’ and communities.
- Researching areas relating to human rights, legal issues and health, influencing new policy and supporting evidence-based change.
Role and Overall Description
The job holder will provide support to the finance and administration department. Thejob requires a flexible approach to managing work load, good communication and interpersonal skills, effective organizational skills, including accuracy and attention to detail. This being a supportive role the incumbent must have proven ability to multi-task and work in a team. Experience with thefull range of Microsoft Office package is essential.
Key responsibilities
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies;
- Prepare and process suppliers’ invoices, cheques and contract payments, ensuring efficiency of office operations
- Ensure purchase orders, receipts and invoices are matched
- Preparation of suppliers’ statements
- Source and maintain a pool of qualified service providers
- Effectively manage telephone calls.
- Open, sort and distribute incoming correspondences
- Record, compile, transcribe and distribute meeting minutes
- Ensure a clean working environment for all staff and clients through adequate supervision of office cleaning.
- Manage the reception area of the office.
- Prepare weekly plans and submit the same on a timely basis
- Create and maintain an effective filing system.
- Ensure operation of equipment by completing preventive requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Contribute to team effort by accomplishing related results as needed.
- Offer any other administrative support as may be required from time to time.
Support to Program staff
- Make travel and accommodation arrangements for all staff and partners.
- Assist in planning and preparation of meetings, conferences and workshops in accordance with relevant budgets.
General
- To read, understand and comply with all the policies in KELIN.
- To uphold and ensure compliance with the KELIN core values in the dealings with staff and partners.
- Assist in and/or carry out other related activities and other tasks, as assigned by the line manager and or the Executive Director.
Required Skills:
- Effective team working skills;
Key Competencies:
- Working with Others – Treats others with consideration and respect. Works effectively and supportively with colleagues, both individually and in teams.
- Communicating – Provides information clearly and concisely. Willing to express own views and contribute to team discussions.
§ Delivering Results – Demonstrates the skills and motivation to complete all tasks competently, accurately and on time. Solves problems within own area of responsibility but knows when to seek guidance.
§ Learning And Developing – Open and flexible approach to new ideas, drawing on skills and experience to improve results.
§ Diplomacy and sensitivity when working with clients
Required qualifications
- University degree in Business Administration or any other related field
- More than two years’ experience in administration and office management preferably in an NGO setting
- A diploma in business related field shall be an added advantage
- A good command of both written and spoken English and Kiswahili
- Experience with Microsoft Office application.
How to Apply: Interested applicants should send a letter of interest and a detailed CV to info@kelinkenya.org as soon as possible but not later than 5December 2014.
Kindly indicate your current and expected salary on the letter of interest. Please note that ONLY shortlisted candidates will be contacted.
It is a positive influence to learn that your organization cares for people who suffer from HIV.I will be honored to join you and work together to create a positive impact within people around us.Thank you.